Email attachment reminder part II

Rodney Overcash, the Director of Research at Marquette Associates, sends along a solution for Microsoft Outlook users who have a problem forgetting to attach documents. Overcash says he got “tired of falling victim to this embarrassment,” and developed this remedy.

I set my MS Outlook Options to check spelling and grammar upon clicking the Send button. To do this, go to Tools, Options, the Spelling Tab, and ensure there is a check mark in the box labeled, “Always check spelling before sending.” As I always refer to an attachment in the body of my email, I then modified the “AutoCorrect” settings to misspell the words “attached,” “attachment,” and “enclosed.”

To calibrate the AutoCorrect settings, in the main Outlook Window, click Tools, then Options. In the new window, click the Spelling Tab, then AutoCorrect Options. In the AutoCorrect window, type “attached” in the Replace field and “attachedd” in the With field, then click Add. Repeat procedure for any word you might use when attaching a document. You may need to close Outlook and reopen for changes to take effect. Now, if I click Send and haven’t attached the document, the Spell Checker observes my misspelling and I can fortunately cancel the delivery of the email and add the attachment. If I remembered to attach the document, I simply hit “OK” on the suggested correct spelling from the Spell Checker, the respective word spelling is modified, and the message is immediately delivered.

I can’t tell you how many times this has proven useful and I hope this suggestion might help.

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One Response to “Email attachment reminder part II”

  1. David Says:

    Microsoft really should enable “Always check spelling before sending” by default – I have no idea why that’s not the case. It doesn’t cause a delay if you didn’t make a typo and if you did, aren’t you glad it was caught?

    The reminder method using AutoCorrect seems needlessly complicated though and there’s the risk you just have Outlook correct it instead of canceling the sending. The solution with the Macro offered in a recent post seems much more elegant: http://nudges.wordpress.com/2008/05/26/plugging-gmail/

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